PRIVACY POLICY

PRIVACY POLICY

  1. Introduction

1.1       We are committed to safeguarding the privacy of [our website visitors, service users, individual customers, and customer personnel.

1.2       This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.

1.3       We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.

1.4       In this policy, “we”, “us” and “our” refer to Jefferson Kibble. For more information about us, see Section 13.

  1. The personal data collected

2.1       In this Section 2 we have set out the general categories of personal data that we process [ and, in the case of personal data that we did not obtain directly from you, information about the source and specific categories of that data.

2.2       We may process data enabling us to get in touch with you contact data.

2.5       We may process information contained in or relating to any communication that you send to us communication data. The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.

  1. Purposes of processing and legal bases

3.1       In this Section 3, we have set out the purposes for which we may process personal data and the legal bases of the processing.

3.2       Operations – We may process personal data for the purposes of operating our website, the processing and fulfilment of orders, providing our services, supplying our goods, generating invoices, bills. The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services, and business.

3.3       Publications – We may process photographs for the purposes of publishing such data on our website and elsewhere through our services in accordance with your express instructions. The legal basis for this processing is [consent] or the performance of a contract between you and us.

3.4       Direct marketing – We may process [contact data for the purposes of creating, targeting, and sending direct marketing communications by email, for marketing-related purposes]. The legal basis for this processing is consent or our legitimate interests, namely promoting our business and communicating marketing.

3.5       Research and analysis – We may process usage data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our business. The legal basis for this processing is consent or our legitimate interests, namely [monitoring, supporting, improving, and securing our website, services, and business generally.

3.7       Record keeping – We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely [ensuring that we have access to all the information we need to run our business properly and efficiently in accordance with this policy.

3.8       Security – We may process your personal data for [the purposes of security and the prevention of fraud and other criminal activity. The legal basis of this processing is our legitimate interests, namely [the protection of our website, services and business, and the protection of others.

3.9       Insurance and risk management – We may process your personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice]. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

3.10     Legal claims – We may process your personal data where necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights, and the legal rights of others.

3.11     Legal compliance and vital interests – We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or to protect your vital interests or the vital interests of another natural person.

  1. Providing your personal data to others

4.1       Your personal data held in our website database will be stored on the servers of our hosting services providers Bluehost.

4.2       In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims.

  1. Retaining and deleting personal data

5.1       This Section 6 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

5.2       Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

5.3       We will retain your personal data as follows:

(a)        contact data will be retained for a minimum period of 1 month following the date of the most recent contact between you and us, and for a maximum period of 3 months following that date:

(b)        account data will be retained for a minimum period of 1 month following the date of closure of the relevant account, and for a maximum period of 3 months following that date:

(c)        transaction data will be retained for a minimum period of 1 month following the date of the transaction, and for a maximum period of 3 months following that date:

(d)        communication data will be retained for a minimum period of 1 month following the date of the communication in question, and for a maximum period of 3 months following that date:

(e)        usage data will be retained for 1 month following the date of collection:

5.4       Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or to protect your vital interests or the vital interests of another natural person.

  1. Your Rights

6.1       In this Section 6, we have listed the rights that you have under data protection law.

6.2       Your principal rights under data protection law are:

(a)        the right to access – you can ask for copies of your personal data.

(b)        the right to rectification – you can ask us to rectify inaccurate personal data and to complete incomplete personal data.

(c)        the right to erasure – you can ask us to erase your personal data.

(d)        the right to restrict processing – you can ask us to restrict the processing of your personal data.

(e)        the right to object to processing – you can object to the processing of your personal data.

(f)        the right to data portability – you can ask that we transfer your personal data to another organisation or to you.

(g)        the right to complain to a supervisory authority – you can complain about our processing of your personal data; and

(h)        the right to withdraw consent – to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

6.3       You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out below.

  1. Amendments

7.1       We may update this policy from time to time by publishing a new version on our website.

7.2       We will notify you of changes to this policy by email.

  1. Our details

8.1       This website is owned and operated by Kibbs Construction Ltd.

8.2       We are registered in England and Wales under registration number 13854027, and our registered office is at Stotfold, Hitchin, SG5 4JA.

8.3       Our principal place of business is at Stotfold, Hitchin, SG5 4JA.

8.4       You can contact us:

(a)        by post, to the postal address given above:

(b)        Use our website contact us form

(c)        by telephone, on the contact number published on our website; or

(d)        by email, using the email address published on our website.

  1. Representatives

9.1     Our representative within the UK with respect to our obligations under data protection law is Kibbs Construction Ltd and you can contact our representative by email or telephone as per the above.